Effortless Compliance Policies
Stampwell writes the HIPAA and OSHA policies your practice needs by law, already filled in with your practice's name, officers, and details. Add your employee handbook and your own policies beside them. Every one goes to your team for e-signature and files itself into your compliance documentation.
Staff E-Signer, Built In
Each staff member reads the policy on any device and signs. The signed record, timestamped and tied to their login, files straight into your compliance documentation.
Your Own Policies, Signed Too
Write or upload your employee handbook, social media policy, front desk procedures, any policy your practice runs on. Stampwell sends each one to your team for signature and keeps the signed copies beside your HIPAA and OSHA records.
Fully Custom, Ready in Minutes
From first draft to every signature, Stampwell handles the whole policy lifecycle: generate, send, collect, and keep the records an inspector asks for.
Policy Generator
HIPAA and OSHA policies written for your organization in minutes: privacy, security, exposure control, and more.
Staff E-Signer
Every staff member reads and signs each policy on any device. Stampwell notifies them and records each signature automatically.
Policy Updates
Keep policies current with one-click updates. Staff who need to sign again are notified automatically.
Audit-Ready Records
Every policy version, employee signature, and timestamp is stored and instantly producible for an HHS audit or an OSHA inspection.
Ready in 5 Minutes
No demo. No credit card. No sales call. Just your office, compliant.
Frequently asked questions
What is the golden rule of HIPAA?
While there isn't an official golden rule of HIPAA, it might be something like: document everything and don't wing it. This serves two purposes. First, if something goes wrong and you get audited, thorough documentation will help you tremendously. Second, the simple act of documenting makes your patients and team safer.
What are the five main rules of HIPAA?
The five main rules of HIPAA are the Privacy Rule, the Security Rule, the Breach Notification Rule, the Enforcement Rule, and the Omnibus Rule.
What is a HIPAA policy?
A HIPAA policy is a written document that outlines how your organization protects patient health information and complies with HIPAA regulations. Policies cover areas like who can access PHI, how it's stored and transmitted, how breaches are handled, and how staff are trained. Having clear, written HIPAA policies isn't optional — it's a requirement, and auditors will expect to see them. Well-written policies also give your team a practical guide to follow, which reduces the risk of accidental violations.
Instantly Generate Policies with Stampwell ProWhat are the 3 HIPAA rules?
The three core HIPAA rules are the Privacy Rule, the Security Rule, and the Breach Notification Rule. The Privacy Rule sets the standards for how protected health information (PHI) can be used and disclosed. The Security Rule focuses specifically on electronic PHI (ePHI) and requires administrative, physical, and technical safeguards to protect it. The Breach Notification Rule spells out what your organization must do if a breach occurs, including notifying affected patients, HHS, and in some cases the media. While HIPAA has additional rules like the Enforcement and Omnibus Rules, these three are the ones most healthcare teams interact with day-to-day.
What is the difference between HIPAA and privacy policy?
HIPAA is the federal law. A HIPAA privacy policy is the written document your organization keeps to comply with it. The policy describes how your organization uses and discloses protected health information, what rights patients have over their records, how to handle a request for access or amendment, and who is responsible for privacy compliance. Stampwell's policy generator writes this document for your organization.
Get Your Policies GeneratedDoes a small medical practice need HIPAA policies?
Yes. HIPAA applies to covered entities of every size — solo practitioners, small clinics, dental offices, and large hospital systems alike. If you handle protected health information, you need HIPAA policies in place and a workforce that has acknowledged them. Stampwell makes this achievable for small practices in minutes.
Does Stampwell provide an audit log for OSHA and HIPAA inspections?
Yes. Stampwell automatically logs everything your compliance program produces: every training completion, every signed policy and employee attestation, and every officer appointment, all timestamped. You can demonstrate compliance during an HHS OCR HIPAA audit or an OSHA inspection, and your records are always ready to download.
Are there any extra fees with Stampwell Pro?
No. Stampwell Pro is a flat fee, and you never get charged for extras. It includes simply everything: every training program, every compliance document, every single feature.
Is Stampwell the same as KnowQo?
Yes. KnowQo is now Stampwell. We renamed the company in 2026. Same team, same software, same free tier. Anything you have read about KnowQo HIPAA compliance software describes Stampwell.
Other Stampwell Features
Training
Assign the legally required HIPAA and OSHA training your team needs, effortlessly.
Certificates
Verifiable training certificates your team earns automatically.
Reports
HIPAA audit logs, OSHA records, and SOP attestations, written as your team trains and signs.
User Management
Enter your team's emails. Training, invitations, and records follow.
E-Signer
Send any document to your team. Each person signs on any device, and the record files itself.